Digital marketing has changed throughout the years. However for lawyers and paralegals, email is still one of the foundational ways they communicate with their clients. When it comes to Microsoft Office, there’s a few tips and tricks that lawyers use to increase productivity and to communicate effectively. Let's go through a few tips to help you get started in Microsoft Outlook.
1) Learn Keyboard Shortcuts
Here are a few keyboard shortcuts to help navigate in Outlook:
Compose New Email
Ctrl + N (Windows)
Command + N (Mac)
Ctrl + D (Windows)
Command + Delete (Mac)
Ctrl + Enter (Windows)
Command + Return (Mac)
Reply to Sender
Ctrl + R (Windows)
Command + R (Mac)
Flag for Follow Up
Ctrl + Shift + G (Windows)
Control + 1 (Mac)
2) Schedule Emails
Like any job, scheduling your time can be very beneficial to your schedule. Whether it’s a meeting with another individual or client, or scheduling out your day. One benefit to scheduling out your meetings could be avoiding giving the impression that you expect the recipient to respond on a weekend or in the dead of the night. Scheduling emails helps manage your schedule and time that you spend at work.
3) Flag Emails
The purpose of flagging an email is mainly for follow up purposes. Flags make it easy to add email messages to your to-do list. However, did you know you could also flag outgoing emails. When a response is time sensitive this can become a great strategy to use. Besides waiting on the recipient to respond, attach a flag for yourself to follow up with the recipient.
Outlook gives you the opportunity to create a signature at the end of every email you send. To create your own custom signature, create a new message, click on “signature”, “new”, “label your signature”, and then create what you want! You can add images, emails, your signature, the options are endless. You can decide whether you want to include a signature on replies, forwards, or even include your law firm logo on them.
While these are only a few things to start learning through Outlook, we hope these three tips will help you get started in learning Outlook through a paralegal point of view.
LinkedIn for lawyers is one of the most powerful social networking tools available, thanks to its unique concentration of professionals prepared for networking. Colleagues and potential clients are turning to LinkedIn as a source of information on lawyers and firms, making LinkedIn a crucial place to curate the most flattering professional profile possible.
Read the Article here
It’s unavoidable: Working with documents is a necessary part of being an attorney—which is why enhancing your skills in Microsoft Word is an important opportunity for lawyers. Here are 13 Microsoft Word features that every lawyer should know.
Rules automatically take actions when certain conditions are met. Rules are powerful timesavers. For example, rules can be used to auto-file incoming emails into specific folders. However, because the actions happen automatically, you need to be careful about creating rules that lead you to miss valuable emails.
Track changes records every edit without making anything permanent. You can move, copy, delete and insert text, change formatting, even change pictures and insert objects. And the person who sent you the document can see the changes you made and decide whether to accept or reject them. Or you can do the same when others make changes to your document.
Your Excel workbook or worksheets contain sensitive strategic data, so you want to require others to enter a password to open them. Or you can share the data freely with anyone without requiring a password, but require a password to make changes. Take this short course to find out more.
In this post, we'll show how Excel can help with two common tasks in litigation: (1) calendaring and calculating deadlines and (2) determining case valuation.
Losing data doesn’t always mean that your data is stolen, it happens due to various reasons. This article contains a visual guide (created by Secure Data Recovery) about the lost and stolen data, and the recovery tips along with some undeniable facts.
It is estimated that over 80% of emails sent each day is spam. Of that, a significant portion contains some sort of virus, phishing or malicious intent. Not only does this represent a major security risk, but unwanted and email also affects productivity and clogs your network. In the event that an email slides pass your spam filter, how can you tell whether it’s malicious? Here are a few ways.
Read the Article here
Have your law firm training programs ground to a halt these past months? Law offices may be closed to clients, and many lawyers and staff are working from home, but they are still working. Without consistent, updated training, all the people who say they are “actually working more hours” at home are probably not as productive as they think (or you wish!).